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SWROGA PROCEDURES MANUAL This manual contains the various procedures prescribed by the SWROGA Directors. It is divided by subjects for ease in its use. All affiliated societies, SWROGA Officers, Directors and Committees should abide by these procedures in conducting the various SWROGA activities. In the event of conflict the bylaws will prevail. The Bylaws and Judiciary Committee will publish the new
procedures as they are prescribed by the Directors. The copies will be
furnished to each affiliated society, SWROGA Officer and Committee
Chairperson and published in the SWROGA Membership Directory.
The manuals should be passed to new officers and chairpersons as
they are elected or appointed. TABLE OF CONTENTS
CONSERVATION SECTION A HISTORIAN
SECTION B MEMBERSHIP
SECTION C PROGRAMS & EDUCATION
SECTION D PUBLICATION
SECTION E SECRETARY
SECTION F SHOW
SECTION G TREASURER
SECTION H AWARDS
SECTION I MISCELLANEOUS
SECTION J RESEARCH
SECTION k SECTION A - CONSERVATION
CONSERVATION COMMITTEE CHAIRPERSONEach affiliated society should appoint a local
Conservation Committee to funnel information between SWROGA and their
society. The name, address,
and telephone number of the local Conservation Committee Chairperson
should be included with the annual report of officers each January. SECTION B – HISTORIAN
The Historian shall be the Records Custodian of SWROGA. All pertinent records should be forwarded to the Historian to organize and retain. These records should include all minutes of SWROGA Meetings, Treasurer Reports, Audit Reports, SWROGA Letters or Correspondence, SWROGA Membership List, Show Schedules and other documents deemed of historical or informational value No SWROGA record should be destroyed prior to the review
and approval of the Historian. SECTION C - MEMBERSHIP
MEMBERSHIP LISTS AND DUES
The Treasurer will send each Affiliated Society a Society
Officers form in November
of each year. Each
society will complete the Society
Officers form and a membership list for the following year giving
names, addresses and phone numbers and e-mail
addresses and remitting dues in the amount of $2.00 per member.
This data and dues are to be mailed to the Treasurer, postmarked
no later than the last day of February.
Any expenses incurred because of a society’s noncompliance by
the due date of last day in February may be charged back to that
society. If dues are
not paid by the last day of
February, a society will be considered delinquent and the
society’s members may be removed from the SWROGA rolls. The
Treasurer, after establishing a membership mailing list, will forward
the Affiliated Societies Membership Lists and Society Officers forms to
the Registrar and to Historian (Records Custodian) for retention in the
historical documents. The Membership Form with the
Officers and Director of Affiliated Societies will be forwarded by the
Treasurer to the Web Master, who will post the list on the SWROGA Web
Site. Each society is responsible for promptly sending the name and address of each new member and any address changes of other members to the Registrar. Recommend that address changes as well as new memberships be published in the society’s newsletter. A copy of the newsletter should be sent to the SWROGA Treasurer and the SWROGA News Editor, solving the notification problem. The Treasurer will inform the Registrar and Web Master in order that the mailing list may be updated. SECTION D - PROGRAMS AND EDUCATION
PROGRAMS
Slide programs are available from SWROGA from the
Librarian. A list of
programs may be obtained from the Librarian.
The Librarian’s address and phone number will be published in
the list of Officers, Committees and Continuing Functions of the SWROGA
News. Programs should be
ordered at least three weeks in advance of the society’s program date.
The program must be returned to the Librarian within three
working days after the program date.
A fee of $10.00 is due at the time the time the program is sent.
On occasions when societies request slide programs to cover an
emergency (speaker cancelled, etc.) extra expenses are usually incurred.
When the time frame is one week or less there will be an
additional $15.00 charge to cover costs and handling. Out-of-region societies and non-affiliated SWROGA
societies may be furnished programs at a fee that is double the fee
charged to SWROGA members. The
Librarian, at his/her discretion, may require a deposit to insure the
safe and undamaged return of the program.
New programs are not to be made available outside of SWROGA
within the first year of the program’s availability. SPEAKER’S LIST
A Speaker’s List is available from the Program and
Education Committee Chairperson. The Speaker’s List and the List of Slide Programs should
be provided to the society’s new Program Chairperson each year. SECTION E - PUBLICATION
ADDRESS CHANGES
Each society is responsible for promptly sending the name,
address, and phone number of each new member and any address changes of
other members to the Treasurer. Recommend
that address changes as well as new memberships be published in the
Society’s newsletter. A
copy of the newsletter should be sent to the SWROGA Treasurer and the
SWROGA News Editor, solving the notification problem.
The Treasurer will advise the Registrar of any changes in
address. SWROGA CALENDAR
Each issue of the SWROGA News will contain a SWROGA
Calendar, listing the upcoming shows within SWROGA.
The calendar may contain other Orchid Events at the discretion of
the Editor. SWROGA SHOW AD
Each SWROGA show may be given one ˝ page “generic” as
in the SWROGA News. The
information must be submitted to the Editor in sufficient time to be
published. The information
should include the name, show location, schedule of events, and contact
person with address and phone number. SWROGA NEWS ADVERTISING
Advertising will be accepted by the Editor at the
published rates. All
advertising must be prepaid. SWROGA ACHIEVEMENT AWARD
The spring issue of The SWROGA News will contain reminder
that the SWROGA Achievement Award is available and nominations may be
submitted in accordance with the procedures as published in this manual. LIBRARIAN
The name, address, and phone number will be included in the list of Officers, Committees and Continuing Functions of SWROGA News in order that Society Program Chairs may obtain material for programs. SECTION F - SECRETARYMINUTES
Minutes should be recorded as prescribed in “Roberts
Rules of Order”. The first paragraph of the minutes should contain the
following information: 1.
The kind of meeting:
regular or special. 2.
The name of the organization. 3.
The date and time of the meeting, and the place. 4.
The fact that the President and Secretary were
present or, in their absences, the names of the persons who substituted
for them. 5.
Where the minutes of the previous meeting were read
and approved—as read, or as corrected. The body of the minutes should contain a separate
paragraph for each subject matter, giving, in the case of all important
motions, the name of the mover, and should show: 6.
All main motions to bring a main question before
the assembly and any that were withdrawn. a.
The wording in which each motion was adopted or
otherwise disposed of. b.
The
disposition of the motion. The last paragraph should state:
The hour of adjournment: Additional information relating to the contents:
The name of the person who seconded a motion need not be entered.
When a count of vote has been ordered, the number of votes on
each side should be entered.
The proceeding of each committee as presented to the assembly. Minutes should be signed by the Secretary. A copy of the minutes should be submitted to the
President, Editor, and Records Custodian (Historian).
The Editor will publish the minutes in the next SWROGA News. At the end of the Secretary term all records will be given
to the incoming Secretary. After
review to familiarize, and when the records are not necessary to the
incoming Secretary, they will be forwarded to the Historian (Records
Custodian) for retention. SECTION G -SHOW
AOS TRUSTEES MEETING AND SHOW REQUEST
When a SWROGA society is considering making a request for
an AOS Trustees meeting and show, please inform, in writing, the SWROGA
President. SWROGA SHOW/MEETING APPROVAL
An affiliated society desiring to co-sponsor a SWROGA
show, meeting, or conference shall apply to the SWROGA President
requesting a specific season. The
request should be four years in advance of the show/meeting date.
(SWROGA shows are not scheduled more than four years in advance
in order not to interfere with AOS Trustees Meetings.)
SWROGA shows usually are not approved on the dates of the regular
monthly judging meetings of the AOS Judging Centers located within
SWROGA. unless the show is in the same location as the judging center.
If the meeting is not in the same location as the AOS Trustees
meeting a two-week break should be allowed between the SWROGA meeting
and the AOS meeting, if possible. The letter requesting to sponsor a SWROGA show/meeting
shall apply to the President requesting a specific season.
(The exact time for an AOS judged show must be requested from the
Chairperson of the AOS Judging Region, in advance of the show date as
specified in the current AOS Handbook on Judging and Exhibition.
The time and date of judging should also be coordinated.)
The letter must contain the following: a.
A statement of the approximate time of the show and the city in
which it is to be held. b. A statement that the affiliated society understands that in conducting the show it must abide by the rules and regulations and schedule promulgated by the Show Committee, as the same exists at the time of invitation or as it may thereafter be amended. c.
A statement that the affiliated society fully understands that it
has no authority to bind the SWROGA in any manner pertaining to the
show, and that the affiliated society in extending the invitation
assumes full responsibility for all expenses, debts, claims, and
liabilities in connection with the show. One year before the show, specific show dates, show site
and host hotel should be known, and six months before the show, room
blocks should be made. The Show Chairperson of a SWROGA show must submit the
activity schedule for the committee interaction to Chairperson,
Affiliated Societies Committee well in advance of the upcoming event.
The Show Chairperson of a SWROGA show should submit an agenda to
the SWROGA President before the show schedule goes to press. A registration form for the show/meeting may be published
in the SWROGA News. The form
and other show information should be furnished the SWROGA News Editor in
order that this may be accomplished. SWROGA SHOW GUIDELINES
Guidelines for SWROGA show are available from the
Affiliated Societies Committee and are available to all host societies
of SWROGA meetings. Societies should contact the SWROGA Chairperson for a
“shot-ready” copy of the Show Schedule and rules, and an Index of
Genera for Plant Entry. The
Show Schedule is also available on the SWROGA Web Site and may be
downloaded. If flower show judges are used for the judging of
arrangements and corsages, it is recommended that they be accompanied by
an accredited orchid judge or someone knowledgeable of the schedule. A copy of the show schedule with numbers of each class
entry noted will be submitted to the Show Committee Chairperson
immediately after the show. It
is recommended that this be accomplished for non-SWROGA shows as well. A fee of $1.00 per registrant is to be submitted to the
SWROGA Treasurer at the close of each SWROGA show. SHOW
COMMITTEE The President appoints the Show Committee, designating the Chair,
subject to the approval of the Board of Directors.
The committee shall consist of sufficient members to represent a
cross section of the association. Ideally,
it will consist of members from the various states represented by the
organization. The term of
the members' appointment is two years. The
committee's responsibilities are: 1.
Develop Show Rules and Regulations and a Show Schedule for the
SWROGA show hosted by affiliated societies, subject to approval by the
Board of Directors. The schedule
should be developed in accordance with current orchid genera grown and
exhibited within the region. The
society may amend the schedule to include additional classes, however no
classes may be deleted. 2.
Review the number of entries by class at shows held within SWROGA.
Societies staging shows should send a schedule with number of
entries by class to the Show Committee Chair, in order that the
Committee will be able to judge the trend of the plants grown and
exhibited within SWROGA. 3.
The committee shall review and submit to the Board of Directors
for approval, requests for Show Trophies funded by donations of members,
organizations or others. The
President or Board of Directors may assign additional tasks or
responsibilities relating to shows held within SWROGA. Basic information regarding show schedule: In a SWROGA show the schedule classes may not be deleted,
but additions may be
made. If modification
is made by the host society, it is recommended that the ready-to print
copy be submitted to the Show Committee Chairperson
for prompt review and return for final printing.
In a Non-SWROGA show, use of the SWROGA classes is advisory only,
not required. SHOW TROPHIES
The Show Committee will send instructions to societies
hosting SWROGA shows regarding the designated and funded trophies and
whom to contact. These may be listed in show schedule available on the SWROGA Web-site.
It is pointed out the Jim Quattlebaum Memorial Trophy is a
"double-funded" trophy, and double the amount of other
sponsored trophies is allotted to purchase a larger trophy. The SWROGA show schedule always contains the names of
donors for the various trophies. However,
if the money is not received by printing time, the host society may
eliminate the trophy from the list. The Treasurer will send
funds for the designated SWROGA Funded/Endowed Show Trophies to the
sponsoring society 90 days,
prior to the show date. The
sponsoring society should request the funds.
Requests for the non-funded trophies must be made by the
sponsoring society to the individuals donating the trophies. SHOW TAG REQUESTS
Show Entry Tags are available from the Show Committee
Chairman. Show tags are
prepackaged in packages of 500 tags and are available for sale to SWROGA
members at $.07 each
postpaid ($35.00). Payment
for show entry tags must be made before show entry tags are shipped.
Non-SWROGA buyers will be charged a higher rate.
Requests for tags should be made at least three weeks prior to
the date needed, otherwise an additional charge for extra expenses may
be made. SHOW SCHEDULE REQUEST
Societies should contact the SWROGA Show Chairperson for a
“shot-ready” copy of the Show Schedule and Rules.
An Index of Genera for Plant Entry should also be requested.
The SWROGA Show Schedule is also available on the SWROGA Web Site
(www.swroga.org). SWROGA CALENDAR
Each issue of the SWROGA News will list the upcoming
SWROGA shows in the SWROGA News Calendar. SWROGA SHOW AD
Each SWROGA show may be given one ˝ page “generic” ad in the SWROGA News. The information must be submitted to the Editor in sufficient time to be published. The information should include theme, show location, schedule of events, and contact person with address and phone number. CONTINUING LIST OF SHOWS WITHIN SWROGA
The Affiliated Societies
Representative will contact the The Affiliated Societies Representative will post the
information to a list in calendar order and furnish the previous
month’s list to Judging Center Chairs (or their designated contacts)
each month as contact is made for additional information.
The list will be furnished to society members upon request to
assist in scheduling shows to prevent conflicting dates of previously
approved shows. The Affiliated Societies Representative will also supply
the list with updates to the SWROGA Web Master for posting as changes
occur. SECTION H - TREASURER
EXPENSE PAYMENTS
Any unbudgeted expense over $50.00 (unless approved at a
Director’s meeting), must be pre-approved, in writing, by the
Continuing Operating Committee, which consists of the President,
Vice-President, Treasurer and Member-at-Large. MEMBERSHIP LISTS AND DUES
The Treasurer will send each Affiliated Society a Society
Officers form in November
of each year. Each
society will complete the Society
Officers form and a membership list for the following year giving
names, addresses and phone numbers and e-mail
addresses and remitting dues in the amount of $2.00 per person.
This data is to be mailed to the Treasurer, postmarked no
later than January 31st.
Any expenses incurred because of a society’s noncompliance by
the due date of January 31st may be charged back to that society.
If dues are not paid by the
last day of February, a society will be considered delinquent and
the society’s members may
be removed from the SWROGA rolls. The
Treasurer, after establishing a membership mailing list, will forward
the Affiliated Societies Membership Lists and Society Officers forms to
the Registrar and to Historian (Records Custodian) for retention in the
historical documents. The Membership Form with the
Officers and Director of Affiliated Societies will be forwarded by the
Treasurer to the Web Master, who will post the list on the SWROGA Web
Site. SWROGA SHOW TROPHIES
The Treasurer will make funds
for the designated SWROGA Funded/Endowed Show Trophies to the sponsoring
society 90 days prior to the show date. SECTION I - AWARDS
SWROGA ACHIEVEMENT AWARD A SWROGA Achievement Award is available, whenever approved
by the SWROGA Officers and Directors.
The following procedures apply. A. A
reminder (that the award is available) in the SWROGA News each spring. B. Any
member can nominate a potential recipient living or dead. C. Method
of nomination: Write letter to the SWROGA President.
In addition to the name and address of both the nominee and the
nominator, the letter should include:
1. Local society of
nominee. 2. Offices held in the local society, region, judging center and/or other orchid related organizations.
3. Length of service
to SWROGA and other orchid related accomplishments of nominee.
4. Special orchid
related accomplishments of nominee. D.
To be considered for an upcoming SWROGA meeting, letters of
nomination must
be in the hands of the president no later than 60 days before the
meeting. E. The
President will circulate the letter of nomination to the other officers
who will recommend or not recommend the award. F. An
award recommended by the officers will be submitted to the SWROGA
directors for approval. G. The award will be presented to the recipient as soon as possible after the approval of the Directors, preferably at the banquet of the same meeting.
Design of the award: A.
An 8” X 10” plaque with brass or chrome over a black plate. B.
Engrave SWROGA pin design on plaque. C.
Engrave
words:
“Presented to ______________________________
In Appreciation for Outstanding Service to Southwest Regional
Orchid
Growers Association.
_______________ Date:”
SECTION J -
MISCELLANEOUS
EXPENSE PAYMENTS
Any unbudgeted expenses over $50.00 (unless approved at a
Director’s Meeting), must be pre-approved, in writing, by the
Continuing Operating Committee, which consists of the President,
Vice-President, Treasurer and Member-at-Large.
These unbudgeted expenses will be reported as a separate item on
the Treasurer’s Report. Such
unbudgeted expenses should appear as a specific item of business in the
Continuing Operating Committee minutes that must be attached to the
minutes of the next regularly scheduled bi-annual meeting. COMMITTEE MEMBERS ATTENDANCE To insure that SWROGA Committees are able to function, all committee members are expected to attend committee meetings. There may be times that a committee member may not be able to attend a meeting. If in this case, a Committee Member should submit a request to be excused to his Committee Chairperson. If the absence is granted, the Chairperson will then forward the information to the President in order that he/she may be aware of the absence. If the Committee Chairperson cannot attend, he/she should request an excused absence from the President and name the individual that will act as Chair for the committee for that meeting. In the event of an emergency a telephone call will be made, however a follow-up letter to the Chairperson would be greatly appreciated. Two unexcused absences in a two-year SWROGA term may result in removal from the committee assignment. AOS REPRESENTATIVE
Upon the appointment of a new AOS Representative the
Secretary will notify the American Orchid Society of the appointment.
The notification will include the name, address, and telephone
number (s) of the appointee.
SECTION K - RESEARCH
RESEARCH COMMITTEE The Research Committee consists of five members each
serving five years in staggered terms.
The Committee is responsible for receiving and evaluating
research grant proposals and making recommendations to the Board of
Directors for their disposition.. RESEARCH FUND PROCEDURES
SWROGA will award grants periodically for fundamental and
applied research on orchids. The
purpose is to advance the scientific study of orchids in any respect,
including classification, evolution, propagation, culture, care and
development. Awarding oa a grant is a detailed process
involving review by the Research Committee and final disposition
by SWROGA’s Directors. Proposals may be submitted for support on an annual and
potentially recurring basis. Applications concerning the scientific
study of orchids which require elaborate facilities or costly and
unusual scientific equipment will be considered only for qualified
members associated with an accredited educational institution or
organization. Submissions
are to be screened by a three-member group comprised of members of the
SWROGA Research Committee, excluding the Chairperson.
Applications deemed appropriate will be directed to the full
committee for review at the earliest practical time.
The SWROGA Research Committee will not hesitate to consult
outside authority in assessment of any grant proposal.
Grant applications received by January 1 are to be reviewed by
the Research Committee at the Spring Meeting, and those applications
received by July 1 are to be reviewed at the Fall Meeting. Grant applications may be in any format deemed appropriate
by the applicant. Five copies of the complete application must be
submitted in writing (hard copy), double-spaced to the President of
SWROGA. Within three weeks
of receipt of an application, the President of SWROGA will forward the
application to the Chairperson of the Research Committee who will
appoint the preliminary reviewers and furnish them with a copy of the
application. The preliminary
reviews will furnish their written assessment to the chairperson within
thirty days. The assessment
may include recommendation for approval, recommendation for disapproval,
suggestions for modification and re-submission, or a suggestion that the
application be referred to an outside authority for comment.
Applications recommended for disapproval by all preliminary
reviewers will not be considered further.
The Chairman of the Research Committee will inform (in writing)
the President of SWROGA of the disapproval of the application by the
Research Committee. The
President of SWROGA will inform the applicant of the Research
Committee’s decision. Applications
recommended by the preliminary reviewers for re-submission after
modification, or with one or more recommendations for approval will be
considered by the full committee. Before
the meeting, each committee member is responsible for reading each
proposal and determine its merits. At
the Research Committee’s meeting, committee members compare notes,
discuss the options, and through debate ad discussion, formulate a
recommendation to the SWROGA Directors of which applications to fund.
Recommendations for funding of approved applications will be made
to the Directors at the SWROGA meeting during which the Research
Committee has completed processing of the application.
Those applications for which outside authority is to be
considered will be handled with due regard to time.
The appropriate outside authority will be solicited by the
Chairman of the Research Committee after consultation with the members
of the Research Committee. The Chairman of the Research Committee will inform the
President of SWROGA of those applications recommended for re-submission.
The President of SWROGA will then inform the applicant of the
committee’s decision. An
application recommended for re-submission after modifications is NOT to
be considered as approved or disapproved pending changes; it is to be
taken as having merit and worth further consideration by the applicant
and the reviewers. Once funding of a grant application has been approved by
the Directors of SWROGA, the grantee will be notified by the President
of SWROGA. The grantee will
be obliged to submit a written report of his progress at six months
intervals to the Research Committee through the President of SWROGA.
Continuing support is continent upon presentation of an
acceptable written report prior to the end of the current funding.
Scientific publication of the results of any SWROGA-supported
research is encouraged with appropriate credit for funding from SWROGA
noted in the publication. A synopsis of the results will be published in
the SWROGA News, affording the SWROGA members a tangible return for the
expenditure. SWROGA grant funds may provide a MAXIMUM of 10% of the
amount granted to cover administrative costs to the grantee’s
institution.
In exceptional circumstances, SWROGA will receive monies
for directed grant support of individual projects/researchers.
After submission of an abbreviated proposal from the grantee;
these funds will be disbursed to the designated recipient, after
approval of the Research Committee and the Continuing Operating
Committee. THE
BYLAWS OF THE SOUTHWEST REGIONAL ORCHID GROWERS ASSOCIATION, INC. ARTICLE 1.
NAME AND ADDRESS Section 1. The name of this
organization shall be The Southwest Regional Orchid Growers Association,
Inc. The corporation herein
after referred to as SWROGA is organized as a nonprofit organization
under the Section 2. The principal office
shall be the mailing address of the current President. Section 3. The registered office
shall be the mailing address of the Registered Agent (as required by ARTICLE II.
PURPOSE Section 1. The purpose of the
SWROGA shall be:
A. To promote
scientific and educational programs related to the study of orchids,
their propagation, culture and development. B. To coordinate the interests of members and Orchid Societies in this region in growing and exhibition of orchids.
C. To identify and
conserve native orchids including the preservation of their native
habitats. ARTICLE III.
MEMBERSHIP Section 1. The membership of the
SWROGA shall be composed of the members of affiliated societies meeting
the following requirements: Any
orchid society in this region, consisting of the states of Texas,
Louisiana, Arkansas, Oklahoma, Kansas, New Mexico, and Colorado, or
adjoining states. The
society must be organized more than one year and have 10 or more members
who agree to abide by the bylaws and current rules and regulations after
proper application to and acceptance by the Board of Directors, and
payment of dues. Section 2. Members at large who
agree to abide by the bylaws and current rules and regulations after
proper application to and acceptance by the Board of Directors, and
payment of dues. Section 3. Honorary members
nominated by the Board of Directors and accepted by the membership. Section 4. Each member may attend
any business meeting of SWROGA and may, upon recognition of the Chair,
speak on any issue. Unless
otherwise specified by the Chair, voting will be done by count of the
Director cards issued at the start of each meeting by the Registrar.
No proxy votes will be counted.
A poll of the wishes of the general membership may be authorized
by the Board of Directors. Section 5. For good cause, after
due notice and hearing, the Board of Directors, by two thirds vote of
the members present, may suspend, remove or expel any affiliated
society, officer or member. Such
action shall remain in force until successfully appealed to the members
at the next regular meeting of members. ARTICLE IV.
OFFICERS AND DIRECTORS Section I. The officers shall be
President, Vice-President, President-Elect, Secretary, Treasurer and
Editor. Section 2. Each affiliated
society shall select from its membership two Directors to represent the
interests of that society. Each
society shall advise the Treasurer at the time of annual dues payment,
the names of its Directors. The
President of each society shall notify the President of the SWROGA of
any changes in its Directors by letter.
Section 3. The officers, and the
immediate Past-President and the two Directors from each affiliated
society shall constitute the Board of Directors, empowered to transact
all business of the SWROGA, control its funds and affairs, and fill
vacancies for unexpired terms. Section 4. The President is
the principal officer and shall act for the SWROGA between meetings in
accord with directions from the Board of Directors. Section 5. The Vice-President
shall act as President in case of absence, resignation, refusal or
inability of the President to act, until the next meeting of the Board
of Directors and shall be informed of all matters pending and actions
taken by the President's office. Section 6. The President-Elect
shall assume the office of President at the end of the outgoing
President's term and shall be informed of all matters pending and action
taken. Section 7. The Secretary shall
keep accurate minutes of the Board of Directors and Membership meetings
and shall at the end of term of office surrender all records to the
successor or custodian. Section 8. The Treasurer shall
have charge of and be responsible for all funds collected and expended
and shall keep accurate and correct accounts open to all members and
shall report to each meeting the debits and credits to the SWROGA.
Vouchers may be paid by the Treasurer without counter signature.
He/she shall act as authorized by the Board of Directors and
shall, at the end of term of office surrender all records to the
successor or custodian. The
Treasurer shall, prior to the spring meeting, prepare a list of
Directors from the affiliated societies in good standing and forward it
to the President of the SWROGA. Section 9. |
